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Internet Privacy PolicyINTRODUCTION Thank you for visiting the Office for Small Cities website. This website is designed to make it easier and more efficient for individuals and businesses to interact with the Office for Small Cities. The Office for Small Cities recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the Office for Small Cities' website. Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes the Office for Small Cities' privacy practices regarding information collected from users of this website. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other state agency websites, that you access using this website. For purposes of this policy, "personal information" means any information concerning a natural person, as opposed to a corporate entity, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. The Office for Small Cities only collects personal information about you when you provide that information voluntarily by sending an e-mail or initiating an on-line transaction. INFORMATION COLLECTED WHEN YOU E-MAIL THIS WEBSITE During your visit to this website you may send an e-mail to the Office for Small Cities. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another State agency for appropriate action. Your e-mail address is not collected for commercial purposes and the Office for Small Cities is not authorized to sell or otherwise disclose your e-mail address for commercial purposes. INFORMATION COLLECTED WHEN YOU COMPLETE AN ON-LINE TRANSACTION During your visit to this website you may initiate a transaction such as registering for the Small Cities Conference. The information, including personal information, volunteered by you in initiating the transaction is used by the Office for Small Cities to operate Office for Small Cities programs, which include the provision of goods, services, and information. The information collected by the Office for Small Cities may be disclosed by the Office for Small Cities for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted. INFORMATION AND CHOICE As noted above, the Office for Small Cities does not collect any personal information about you during your visit to this website unless you provide that information voluntarily by sending an e-mail or initiating an on-line transaction. You may choose not to send us an e-mail or complete an on-line transaction. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not prevent you from requesting services or products from the Office for Small Cities by other means and will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading publicly available information. The Office for Small Cities does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an e-mail or a transaction will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access. The Office for Small Cities strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information on-line. DISCLOSURE OF INFORMATION COLLECTED THROUGH THIS WEBSITE The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The Office for Small Cities will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. Participation in an on-line transaction resulting in the disclosure of personal information to the Office for Small Cities by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the Office for Small Cities for the purposes reasonable ascertainable from the nature and terms of the transaction. However, the Office for Small Cities may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the Office for Small Cities, or necessary for the Office for Small Cities to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person. Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law. The Office for Small Cities may disclose personal information to federal or state law enforcement authorities to enforce the Office for Small Cities' rights against unauthorized access or attempted unauthorized access to the Office for Small Cities' information technology assets or against other inappropriate use of this website. ACCESS TO AND CORRECTION OF PERSONAL INFORMATION COLLECTED THROUGH THIS WEBSITE Any user may submit a request to the Office for Small Cities privacy compliance officer
to determine whether personal information pertaining to that user has
been collected through this website. Any such request shall be made in
writing to the address below and must be accompanied by reasonable proof
of identity of the user. Reasonable proof of identity may include verification
of a signature, inclusion of an identifier generally known only to the
user, or similar appropriate identification. The address of the privacy
compliance officer is: Privacy Compliance Officer 4 Empire State Plaza, Ste. 600 The privacy compliance officer shall, within five (5) business days of the date of the receipt of a proper request: (1) provide access to the personal information; (2) deny access in writing, explaining the reasons therefore; or (3) acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment. In the event that the Office for Small Cities has collected personal information pertaining to a user through the state agency website and that information is to be provided to the user pursuant to the user's request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law. CONFIDENTIALITY AND INTEGRITY OF PERSONAL INFORMATION COLLECTED THROUGH THIS WEBSITE The Office for Small Cities is strongly committed to protecting personal information collected through this website against unauthorized access, use or disclosure. Consequently, the Office for Small Cities limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information. In addition, the Office for Small Cities has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. For website security purposes and to maintain the availability of the website for all users, the Office for Small Cities employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this website. Retention of Information Collected through this Website- The information collected through this website is retained by the Office for Small Cities in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at http://www.archives.nysed.gov/a/records/mr_laws.shtml. In general, the Internet services logs of the Office for Small Cities, comprising electronic files or automated logs created to monitor access and use of Agency services provided through this website, are retained for 3 months and then destroyed. Information, including personal information, that you submit in an e-mail is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet Privacy Policy Contact listed in this policy. DISCLAIMER The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website. LINKS In order to provide users with certain information, the Office for Small Cities provides links to the websites of local, State, and federal government agencies, and to the websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its Internet privacy policy. CONTACT INFORMATION For questions regarding this Internet privacy policy, please contact us.
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